UP Birth Certificate (जन्म प्रमाण पत्र)
Online Application & Download Guide 2026
Which of the three portals to use — CRS, e-Nagarsewa, or eSathi — plus documents for hospital vs home births, the strict 21-day registration timeline, and every use case where the certificate is required — school, passport, Aadhaar, and more.
Quick Answer
New birth registration (within 21 days): Hospital reports to local Registrar automatically (urban) OR parents report to Gram Panchayat (rural). Free.
Download existing certificate: crsorgi.gov.in (rural/hospital) | e-nagarsewa.up.gov.in (urban/Nagar Nigam) | eSathi at esathi.up.gov.in (older records, all districts)
Apply for copy via eDistrict: esathi.up.gov.in → Login → Select "जन्म प्रमाण पत्र" → Fill form → Upload documents → Pay ₹10–15 → Submit
Documents (hospital birth): Hospital discharge/birth report + Parents' Aadhaar + Photo
Critical deadline: Register within 21 days — free. After 21 days, late fees apply. After 1 year, magistrate's order required.
Validity: Permanent / Lifetime
What is a Birth Certificate?
A birth certificate (जन्म प्रमाण पत्र / Janam Praman Patra) is an official government document that records the birth of a child, including the child's name, date and time of birth, gender, place of birth, parents' names, and residential address. It is the first legal identity document a person receives and remains valid for life.
In Uttar Pradesh, birth registration falls under the Registration of Births and Deaths Act, 1969 (RBD Act). Registration is mandatory — not optional. For hospital births, the hospital is legally required to report the birth to the local Registrar within 24 hours. For home births, the head of the household or a family member must report to the Gram Panchayat (rural) or municipal office (urban) within 21 days.
One unique aspect of UP's system that confuses people: there are three different online portals where you can apply for or download a birth certificate, depending on where and when the birth was registered. Understanding which portal to use is the first step.
Three Portals — Which One to Use
This is the most common confusion point. UP has three portals for birth certificates, and each serves a different purpose:
CRS Portal (crsorgi.gov.in)
The Civil Registration System portal, managed by the Registrar General of India. Use this for recent births (2024 onwards in most districts) registered through hospitals, rural health centres, and gram panchayats. This is becoming the primary national system. You can register, track, and download certificates here. Aadhaar linking of parents is mandatory during registration.
e-Nagarsewa Portal (e-nagarsewa.up.gov.in)
For births registered under urban local bodies — Nagar Nigam (Municipal Corporation), Nagar Palika, and Nagar Panchayat. Covers cities like Lucknow, Kanpur, Varanasi, Agra, Prayagraj, and others. Search by registration number, acknowledgment number, or basic birth details (city + date of birth).
eDistrict UP / eSathi (esathi.up.gov.in)
The eDistrict UP portal provides access to older birth records across all 75 districts. Use this when records are not available on CRS or e-Nagarsewa. Also use for applying for a copy of an already-registered certificate through the eSathi citizen login. Integrates with DigiLocker for digital storage.
Which one should you try first?
- If the birth was recent (2024 onwards) and in a hospital → try CRS (crsorgi.gov.in) first.
- If the birth was in an urban area (Nagar Nigam/Nagar Palika) → try e-Nagarsewa (e-nagarsewa.up.gov.in).
- If the birth was older or neither portal shows results → use eSathi (esathi.up.gov.in) through your eDistrict account.
Certificates from all three portals are digitally signed and legally valid under the IT Act, 2000. Each includes a QR code for verification.
Where You Need a Birth Certificate
A birth certificate is mandatory or required for these purposes:
School admission (RTE Act)
Under the Right to Education Act, 2009, a birth certificate is mandatory for enrolling a child in school. Schools across UP require it at the time of admission — from nursery through higher secondary. Without it, admission can be denied.
Passport application
The Passport Seva Kendra requires a birth certificate as proof of date and place of birth for all passport applications. For children under 18, it is the primary document.
Aadhaar enrollment for children
UIDAI requires a birth certificate for Aadhaar enrollment of children under 5 (Baal Aadhaar). For children 5–15, it serves as proof of identity and date of birth.
Age verification
Any situation requiring official age proof — competitive exam age eligibility, government job applications, marriage registration, driving license application — can use the birth certificate.
Government schemes and benefits
Various child welfare schemes, nutrition programmes (ICDS), immunisation records, and Anganwadi registration reference the birth certificate.
Insurance and financial products
Some insurance policies and child-specific financial products (Sukanya Samriddhi, PPF for minors) require the birth certificate.
Legal and inheritance matters
In cases of disputed identity, parentage, or inheritance, the birth certificate is a primary legal document.
Registration Timeline — The 21-Day Rule
The same RBD Act, 1969 timelines apply as for death certificates:
Within 21 days of birth — Free registration
Report the birth to the local Registrar. For hospital births, the hospital itself reports to the Registrar. For home births, the family must report to the Gram Panchayat (rural) or municipal office (urban). Registration is free. The child's name can be added within 1 year of registration — the initial registration can proceed without a name if the family hasn't decided yet.
22 to 30 days — Late fee
Registration on payment of a nominal late fee (₹2–₹10 in UP). No additional documentation needed.
31 days to 1 year — Written permission required
Registration requires written permission from the District Registrar, a self-attested document explaining the delay, and payment of the prescribed fee.
After 1 year — Magistrate's order required
A District Magistrate, SDM, or Executive Magistrate's order is needed. File a petition through a lawyer with supporting documents — hospital records, Anganwadi records, school records, witness affidavits. The magistrate verifies the facts before ordering registration.
Practical tip: Many parents delay registration beyond 21 days due to lack of awareness, especially in rural UP. If your child's birth was never registered, start the process immediately regardless of how much time has passed. The longer you wait, the harder and more expensive it becomes.
Documents Required
Documents differ based on where the birth occurred:
For hospital/institutional births:
- Hospital Discharge Summary / Birth Report (अस्पताल जन्म रिपोर्ट) — The primary document. Hospitals issue this at the time of discharge. It includes the child's date and time of birth, gender, weight, mother's name, and attending doctor's details. Keep the original safe — it is the strongest proof of birth.
- Aadhaar Card of Father or Mother (माता या पिता का आधार कार्ड) — For parental identity verification and e-KYC.
- Marriage Certificate of Parents (विवाह प्रमाण पत्र) — Not mandatory but helpful. Strengthens the application by establishing the parents' relationship.
- Passport Size Photograph of Applicant — JPEG, under 50KB.
For home births (rural):
- Anganwadi Worker's Record (आंगनवाड़ी रिकॉर्ड) — If the birth was attended by or known to the local Anganwadi worker, their record serves as proof. Anganwadi workers maintain birth records in their area as part of ICDS (Integrated Child Development Services).
- Dai (Midwife) Declaration — If a traditional birth attendant (Dai) assisted with the delivery, their written statement confirming the birth details serves as a document.
- Gram Pradhan Certificate — The village head can issue a certificate confirming the birth occurred in the village, with the date and parents' details.
- Parents' Aadhaar Cards — For identity verification.
For delayed registration (after 1 year):
All the above plus: a self-declaration / affidavit explaining why registration was delayed, supporting evidence (school records showing date of birth, immunisation card, Anganwadi records), two witness affidavits, and a magistrate's order directing the Registrar to register the birth.
All files must be under 100KB, JPEG or PDF format. Use the Document & Fee Checker tool for a personalised checklist.
How to Apply on eSathi — Step by Step
This process is for applying for a birth certificate copy or for registrations processed through the eDistrict system:
Log in to eSathi at esathi.up.gov.in.
Select "जन्म प्रमाण पत्र" (Birth Certificate) from the available services.
Fill the form with the child's details — name (if named), date of birth, time of birth, gender, place of birth (hospital name and address, or home address).
Fill the parents' details — father's name, mother's name, address, occupation. These auto-fill partially from Aadhaar e-KYC.
Indicate whether the birth was in a hospital (Yes/No). If yes, enter the hospital name and upload the hospital birth report.
Upload all required documents. Each file under 100KB, JPEG or PDF.
Pay ₹10–15 via PAYGOV (UPI, net banking, debit card).
Submit and save your Service Request Number (SRN). Track on the Application Status page.
Alternatively, visit any CSC / Jan Seva Kendra. CSC charges ₹30 government fee plus facilitation fee.
Important: For direct first-time birth registration (within 21 days), the primary registration happens at the hospital (which reports automatically) or at the local Registrar (Gram Panchayat / municipal office). The eSathi route is mainly for obtaining copies, late registrations through the digital system, or older records.
Adding the Child's Name After Registration
A unique provision in the RBD Act: you can register the birth within 21 days without deciding on the child's name. The name can be added within 1 year of registration through a separate application to the same Registrar.
If the name was not added within 1 year, or if you need to correct the name later, the process requires an application to the District Registration Officer with supporting documents (school records, Aadhaar, affidavit). Online name correction is currently not available in UP — you must visit the District Registration Office in person.
Common Rejection Reasons — And How to Avoid Them
1Birth date on hospital record doesn't match the date entered in the form
Even a single day's difference causes rejection. The system cross-checks the hospital record. Fix: Copy the exact date and time from the hospital discharge slip. Don't enter from memory.
2Parent name spelling mismatch between form and Aadhaar
The e-KYC auto-fills from Aadhaar, but if you manually override with a different spelling (even adding or removing a middle name), it creates a mismatch. Fix: Use the exact name as on Aadhaar — including middle names, initials, and spelling.
3Delayed registration without required affidavit
Births registered after 1 year need a magistrate's order and supporting affidavits. Submitting without these causes automatic rejection. Fix: Follow the delayed registration procedure based on the time elapsed.
4Home birth without any supporting document
No hospital report, no Anganwadi record, no Dai statement — just a verbal claim. Fix: Get a certificate from the Gram Pradhan confirming the birth. If possible, locate the Anganwadi worker who may have records. For very old unregistered births, school records showing date of birth can serve as supporting evidence.
5Blurry or unreadable hospital report
Fix: Scan the hospital document in black & white at 200 DPI. Don't photograph it with your phone camera at an angle. Check readability after compression. Keep it under 100KB.
Fee, Validity & Download
| Detail | Information |
|---|---|
| eSathi fee | ₹10–15 |
| CSC fee | ₹30 + facilitation |
| First copy from Registrar (at registration) | Free |
| Validity | Permanent / Lifetime |
| Processing time | 7–15 working days |
| Download from | eSathi dashboard, CRS, e-Nagarsewa, or DigiLocker |
| Format | Digitally signed PDF with QR code |
| Legal validity | Valid under IT Act, 2000 for all domestic purposes |
Certificates from 2015 onwards are also available in DigiLocker — check under "Issued Documents" → "Birth Certificate." Educational institutions and passport offices accept DigiLocker-linked certificates directly.
For step-by-step download instructions, see our Certificate Download guide.
Frequently Asked Questions
Which portal should I use for a UP birth certificate?
For recent hospital births (2024+), try CRS at crsorgi.gov.in first. For urban births (Nagar Nigam cities), use e-nagarsewa.up.gov.in. For older records or if other portals don't show results, use eSathi at esathi.up.gov.in. All three issue legally valid certificates.
Is a birth certificate mandatory for school admission in UP?
Yes. Under the Right to Education Act, 2009, schools require a birth certificate for admission. Without it, admission can be denied.
My child was born at home in a village. What document replaces the hospital report?
An Anganwadi worker's record, a Dai (midwife) declaration, or a Gram Pradhan certificate confirming the birth. Any one of these serves as the primary birth proof for home births.
My child's birth happened 2 years ago and was never registered. Can I still register?
Yes, but since it's been more than 1 year, you need a magistrate's order. File a petition through a lawyer with supporting documents — hospital records, Anganwadi records, school records, witness affidavits. The process takes time but registration is not denied — the RBD Act allows late registration at any time.
Can I register the birth without deciding on the child's name?
Yes. The RBD Act allows birth registration within 21 days without a name. The name can be added within 1 year through a separate application to the same Registrar.
Is the digital birth certificate valid for passport application?
Yes. The digitally signed PDF with QR code from CRS, e-Nagarsewa, or eSathi is valid for passport applications at the Passport Seva Kendra. It is accepted under the IT Act, 2000.
How do I correct a wrong name or date on the birth certificate?
Online correction is currently not available in UP. Visit the District Registration Office with an affidavit, supporting documents (school records, Aadhaar), and an application for correction. The Registrar issues a corrected certificate.
My child was born in UP but we live in another state. Can we register in UP?
Birth registration happens in the area where the birth occurred, not where you live. If the birth was in a UP hospital, that hospital's local Registrar handles it. If born at home in UP, the local Gram Panchayat or municipal office where the home is located handles registration.
How much does a birth certificate cost?
The first copy issued at the time of registration is free. Additional copies through eSathi cost ₹10–15. Through CSC, ₹30 government fee plus facilitation fee.
Quick Reference Table
| Detail | Information |
|---|---|
| Certificate name (Hindi) | जन्म प्रमाण पत्र (Janam Praman Patra) |
| Issuing authority | Registrar of Births & Deaths (Municipal/Panchayat) |
| Portals | crsorgi.gov.in (CRS) · e-nagarsewa.up.gov.in · esathi.up.gov.in |
| eSathi fee | ₹10–15 |
| CSC fee | ₹30 + facilitation |
| First copy at registration | Free |
| Processing time | 7–15 working days |
| Validity | Permanent / Lifetime |
| Registration deadline | 21 days (free), 22–30 (late fee), 31 days–1 year (permission), >1 year (magistrate order) |
| Name addition deadline | Within 1 year of registration |
| Governing law | Registration of Births and Deaths Act, 1969 |
| File size limit | 100KB, JPEG or PDF |
| UP Civil Registration helpline | 1800-180-5145 |
| eDistrict helpline | 0522-2304706 |